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This policy governs access and use of the University library facilities

Introduction

For the purpose of these regulations, “Library” means “Library & Learning Services” and “libraries” means Newton Park Library, Sion Hill Library, Corsham Court Library and the Learning Commons, including the Digital Literacy Suite.

“Users” means any person using the Library buildings, facilities and services.

Lack of awareness of these regulations will not be accepted as a legitimate reason for contravening them. 

General

  1. All users of the University libraries are required to be aware of and observe these regulations
  2. Users will be required to produce their own Library/ID card when borrowing items or at the request of Library or other University staff
  3. Users may only use their own Library/ID card: transfer of cards is not permitted. Users remain responsible for all loans registered to their cards
  4. A charge may be made for replacement cards, other than for stolen cards where a police incident number is provided
  5. All users must comply with the current University Health & Safety regulations.

Membership and access

  1. Membership of the Library is available to all registered students and staff of the University
  2. Membership of the Library may also be available to external users (on payment of the relevant fee) or to members of other HE institutions on registration with the SCONUL Access scheme. The Director of Library Services has the discretion to waive any fees.
  3. Access to the libraries is available during advertised opening hours.

Read more about library access

Conduct

  1. All users are required to treat Library staff and other users with courtesy and respect at all times and to be considerate of the study needs of others.
  2. Study areas may be designated quiet, silent, laptop-free, for collaborative working, etc. Users should observe the designation for each area and abide by it.
  3. Users are required to respect the library buildings and not cause damage to the fabric, furniture or fittings.
  4. Users must not mark, damage or deface Library books or other materials.
  5. Unacceptable behaviour toward Library staff or other users will not be tolerated and may be dealt with according to the University’s Harassment Policy or Student General Regulations. The Director of Library Services also reserves the right to refer any such user
    to the Vice-Provost Learning & Teaching Quality.
  6. Mobile phones should be set to silent or switched off while in the libraries.
  7. Personal possessions brought into the libraries remain the responsibility of the owner.
  8. Users leaving the libraries must show the books or other materials in their possession if requested to do so by Library or other University staff. Users may also be required to open for inspection any bag or other receptacle being carried out of the libraries. If the gate
    alarm sounds, users should return immediately and speak to a member of Library staff.
  9. When the fire alarm sounds, users should leave the building immediately by the nearest fire exit and follow the instructions of Library or Security staff or the emergency services.
  10. Users may have covered drinks anywhere in the libraries. Cold food may be consumed in the foyers of Newton Park and Sion Hill libraries and in the Learning Commons. Hot food is not permitted in any library. Waste should be disposed of in the bins provided.
  11. Filming, photography or performances are allowed with permission from the Director of Library Services after completing the relevant forms and undertaking risk assessments.
  12. Animals other than assistance dogs are not allowed in the libraries.
  13. If they come into the libraries, young people under 18 who are not Bath Spa University registered students should be accompanied and supervised by a responsible adult at all times. The University’s Code of Practice Safeguarding Children, Young Persons and Vulnerable Adults on Bath Spa University premises also applies.

Borrowing

  1. Loan entitlements and loan periods are listed on the Library website.
  2. All loans must be issued by a member of Library staff or on the self-service machines. Selfservice receipts should be retained.
  3. Users are responsible for ensuring that all loans are renewed or returned before the date due. Guidance on renewing is available on the Library website.
  4. Fines are levied on all overdue items. Invoices will be issued for the replacement of items not returned by the time an item reaches its maximum fine. Full details are available on the Library website.
  5. Users must return all loans and clear all outstanding debts before leaving the University.
  6. Library notices, including reminders and overdues, are sent to users’ Bath Spa University email addresses. These are for courtesy only and users remain responsible for any loans outstanding on their account.
  7. Items on loan may be placed on hold by another user. Once returned, these items are held for a short period only. Details are on the Library website.

Open access IT facilities

  1. Users of computers in the libraries are required to abide by the University’s Regulations for the Use of Computer Facilities.
  2. Laptops and other devices may also be used in the libraries in accordance with the above regulations.
  3. Usernames and passwords, which also allow access to electronic resources, must not be shared at any time.

Copyright

  1. All copying and scanning is subject to copyright law and the University’s Copyright Policy. Guidance notices are on display near the equipment.
  2. Users of the Library’s electronic resources must abide by the terms of the appropriate licence. If required, this information is available from the Library.
  3. Data from the Library’s electronic resources may only be used for purposes of learning, teaching, non-commercial research and personal educational development. Such data may not be used for consultancy or commercial research, nor by students on placement or parttime
    courses for the benefit of their employers.
Updated: June 2017
Next review: June 2018

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