After Applying

Bath Spa University requires clearance checks to be carried out before you will be able to start the course.

Disclosure and Barring Service (DBS) (previously known as Criminal Records Bureau (CRB))

You are required to apply for a DBS Enhanced Check if you are offered a place on any of the courses listed below. Your application must be made through Bath Spa University as the DBS (CRB) registered body.

Courses for which we require a DBS Enhanced Check

  • Foundation Degree Early Years
  • Foundation Degree Education Studies for Teaching Assistants
  • BA Education Studies (single honours and combined awards) for school experience modules
  • PGCE - all courses

Please note that, in addition to the above, any module, study or voluntary experience that involves working with children and/or vulnerable adults will also require you to apply for a DBS Enhanced Check .

We cannot accept a DBS Enhanced Check that you already hold unless it was issued through Bath Spa University within the last three years and you have been in continuous study at Bath Spa University in that time.

If you have not completed your DBS Enhanced Check application you will not be allowed to enrol for the course. Certain courses may include this requirement as part of a conditional offer to you, which means that we would not be able to confirm your place until we receive your completed DBS application. A DBS application pack will be sent to you electronically if you firmly accept our offer, or with our offer letter to you.

Bath Spa Admissions will send you details of applying for a DBS Enhanced Check once you have firmly accepted your offer to study with Bath Spa University. The email will be sent to the contact email address provided on your application. If you wish to advise us of any changes to your contact details please email admissions@bathspa.ac.uk including your UCAS personal ID or Bath Spa application number in any correspondence.

Medical Clearance

You will be required to complete a medical questionnaire if you apply for one of the courses listed below.

Courses for which we require a medical clearance:

  • PGCE - all courses

Applicants for PGCE courses are also asked to disclose to us, in a separate letter, details of any physical or mental illnesses or conditions from which they suffer, and particularly any conditions which have lasted more than 12 months duration, and which may impact upon their ability to fulfil the normal duties of a teacher.

DBS Frequently Asked Questions

Q.  Do I need a new DBS Disclosure?

A.  If you doing a PGCE course then you will need a new DBS check applied for through Bath Spa University.   

Q.  I have a CRB/ DBS disclosure from my previous workplace, can I use this?

A.  Existing disclosures with other signatories will not be acceptable unless you have applied to the DBS Update Service, in which case we will need to see your disclosure and check it with the DBS. You can use this service with any new Disclosure for an annual fee. For information please visit www.gov.uk/dbs-update-service. Please note that you subscribe for this as an individual, so it is not something that we are able to assist you with. If you have subscribed to the DBS Update Service we will be able to check the status of your DBS certificate online. If you would like to use this service please inform us by emailing dbs@bathspa.ac.uk. You will need to provide us with your original DBS certificate and this can be posted to us (we recommend recorded delivery), or brought with you to registration.

Q. Where do I get a DBS application from?

A.  Bath Spa Admissions will send you details of applying for a DBS Enhanced Check once you have firmly accepted your offer to study with Bath Spa University. The email will be sent to the contact email address provided on your application. If you wish to advise us of any changes to your contact details please email admissions@bathspa.ac.uk including your UCAS personal ID or Bath Spa application number in any correspondence.

Q.  What kind of ID do I need to provide?

A. For a full document list please refer to the following Direct Gov webpage which gives details of the documents required for your DBS application.

If you have provided the identification documents requested at interview, you will not be required to provide them again. Should you be unsure if you provided the appropriate documents this can be checked by contacting the Postgraduate Admissions DBS team on dbs@bathspa.ac.uk

Q. Can I provide photocopies or print outs of my ID documents?

A. No. We must see the originals.

Q.  Are my documents safe in the post?

A.  Please send all documents by Special or Recorded Delivery which makes them as safe as can be.  We will return them in the same way. You can also bring your ID to Newton Park in person where we will check and photocopy it.

Q.  I don’t have any Group 1 ID.  What should I do?

A.  You will need to provide 3 group 2 documents, one of which must verify your current address.

Q.  How much does a DBS application cost?

A.  An enhanced DBS application currently costs £44 (2016 entry). You will be sent an invoice for payment from our finance department.

Q.  How long will it take to get my disclosure back?

A.  This can vary depending on the length of time a police force takes to process the request for information. Many disclosures are returned within one week of the application being submitted, however in some cases this can be longer.

 Q.  Is there any way I can find out how my application is progressing?

A.   The progress of your DBS can be checked on-line:  

      https://secure.crbonline.gov.uk/enquiry/enquirySearch.do.  Using the Reference Number of the DBS application form and your date of birth.

Q.  Will I get my disclosure sent to me or do I collect it from the University?

A.   The disclosure will be posted to the address you state in section b as your current address.  Please note that you may be asked to bring the original DBS certificate with you to registration for your course and you may also be asked to provide it to any placement that you attend. Your DBS enhanced disclosure is a valuable document and it is your responsibility to keep it safe. The University can take no responsibility for disclosures that are lost or not collected from Post Office delivery offices.. 

Q.  Can I get another copy if I have lost my original or it never arrived?

A.  The DBS will only issue reprints if the original disclosure has been lost in the post, although you can ring them on 0870 9090811.

Q.  Do I need to bring my DBS in to the University when it arrives?

A.  Yes. You may be asked to bring the original DBS certificate with you to registration.

Q.  I have an application form from another counter-signatory.  Can I use this at Bath Spa?

A.  No, your DBS must be from Bath Spa University.

Q.  If I have a query, whom do I contact?

A.  The Postgraduate Admissions DBS team on dbs@bathspa.ac.uk or telephone 01225 876115.