Bath Spa University

As part of the implementation of the Pay Framework, all heads met with the Director of HR to discuss the matching of support and operational staff into the new grade structure. To assist with that process, all available job descriptions were made accessible via the Staff post database system. You can review the duties of your staff and make changes by following the instructions below.

Viewing the Job Description

• On your desktop, follow the Adminweb (Finance) link.
• Under the Systems menu click Posts System.
• This will bring up the search screen for the job descriptions.

If you know the post number of the job description

• Enter the post number in the field Look Up This Post.
• Click on the Look Up This Post button.
• The details of the post will be displayed.
• Click on the icon JD in the Actions column of this table.
• To view the job description, follow the link, i.e. post number_job title_current.doc.

If you don't know the post number of the job description

• Select type and department from the drop down list.
• Click on the List Filled Posts button under the search boxes.
• The details of the post and the name of the current post holder will be displayed.
• Click on the icon JD in the Actions column of this table.
• To view the job description, follow the link, i.e. post number_job title_current.doc.
• You can also search by employee surname

Amending and Updating the Job Description

If the job description is a Word document

Make any amendments to the document in Word, but don't try to overwrite the existing document. Save it somewhere within your own directories.

E-mail the amended version to your HR business partner for approval and attachment to the system.

If the job description is not a Word document

If the job description has been scanned and is not a Word document, follow the link to download a template. Please complete and e-mail the new job description to your HR business partner for approval and attachment to the system.

If there is no job description available

Where no job description is attached, follow the link to download a template. Please complete and e-mail the new job description to your HR business partner for approval and attachment to the system.