Procedures for Commissioning Design and Print Work

Please follow these procedures for all design and print work.

1. The School/Department (the 'client') wishing to produce printed materials aimed at an outside audience (such as potential students, businesses) will first discuss their requirements with the Marketing Department;
2. Marketing Department will then advise one of three actions:
   1. The client to commission the work direct from an external agency (details to be provided by Marketing);
   2. The client to commission the work from the internal DTP function;
   3. The Marketing Department to arrange design and artwork on behalf of the client.
3. In the first two cases final artwork will be signed off by the Head of Marketing (or designate) to ensure that branding requirements are met;
4. If the work is printed in-house normal Print Shop procedures will apply;
5. If the work is beyond the capacity of the Print Shop the Marketing Department will obtain print quotes and commission print from an external printer;
6. Final artwork will be provided by the DTP operator in print-ready format along with a hard copy and passed to Marketing;
7. Marketing will send the artwork to the external printer and receive proofs;
8. Proofs will be sent by Marketing to the client for final sign-off, using the Approval Form (.pdf);
9. Marketing will liaise with the printer to arrange final delivery.