Graduation is a big day. Make the most of it by getting your preparations done in plenty of time.
An invitation and information pack will be sent to all eligible students after Easter, by post and by email, and booking will open in May.
Who is eligible to attend?
- The following awards are presented at graduation: BA or BSc (with or without Honours), PGCE (Primary or Secondary), PGDip, MA, MSc or MTeach, MPhil, PhD
- If you achieve an appropriate award, or are expected to achieve an appropriate award, between December 2016 and 19th July 2017, you will be invited to the July graduation ceremonies
- If you achieve an appropriate award, or are expected to achieve an appropriate award, after July 2017, you will be invited to our next graduation ceremonies, which will be held on 14th February 2018
- Foundation degree students based at partner colleges are not invited to attend as our partner colleges will hold their own graduation events
How do I book guest tickets?
Tickest are booked online via The Hub (booking will open in May).
Adult guest tickets cost £17 each, and children aged 3-16 are £8.50. Children under 3 are expeceted to sit on their parent's/carer's lap – under-3s will therefore not be issued with a ticket, but you will still need to book them a place so that we can seat the party suitably.
You may purchase a maximum of 2 guest tickets at first (not including under-3s), but at the same time you can place a request for extra guest tickets; these will be allocated after booking closes in mid-June and we know how many people want to bring extra guests. For example, if there are 100 tickets available and 60 students have requested extra tickets, all 60 are allocated one extra ticket. We then look at the list again, and if 30 students had requested more than one extra ticket, all 30 will be allocated a further ticket. We continue this process until we have fewer tickets than people requesting them, at which point they are allocated by a random ballot. We will email to let you know how many extra tickets you have been allocated, and how to pay for them.
Extra guest tickets cost £5 each. Extra guests will not be seated with your first two guests; these seats are in an area of Bath Abbey which has no view of the stage, instead the ceremony will be watched on large TV screens.
Tickets will be collected from the Guildhall on the day, when you register for your ceremony.
Assistance with costs
The University is aware that, for some students, the costs incurred in attending Graduation may present difficulties. To this end, the Vice-Chancellor has set aside funds to assist a limited number of students who cannot afford the full £17 charge for guest tickets.
Any student who has been allocated funds from the Bath Spa Access Fund during the current academic year is eligible to apply for this assistance; successful applicants will be able to obtain up to two tickets at half price.
If you think you are eligible, you should order and pay for your guest tickets in full, and mark the relevant box during the booking process. If we find that you are eligible for assistance, you will receive a refund after graduation.
What if I do not pass my course in time for Graduation?
Should you not complete the course in time to graduate at your expected ceremony then you can obtain refunds on any of your purchases by contacting each of the services involved.
Please do not wait until you have passed your course before obtaining your tickets as the closing date for booking falls before some results have been announced.
Should you complete your course after your expected graduation your certificate will be issued within 6 weeks of when the award is achieved, and you will be invited to the next ceremonies.
I'm an international student – do I need to make special arrangements?
We are not able to provide letters to help your guests arrange visas for their travel, but you can write one yourself. Please email: email@example.com for more information and help on what to include in your letter.
If you require a letter to confirm your completion of studies please contact the Student Information Desk (SID) in Commons or email firstname.lastname@example.org
What do I wear?
You must wear the correct academic robes in order to take part in your ceremony. These may be hired or bought from our official suppliers, Ede & Ravenscroft.
Our academic robes and hoods are covered under copyright law, and therefore are not available from any other supplier.
Bath Spa robes are dark blue with the exception of PhD robes which are a lighter shade. The hoods are blue with a silver trim and the design of the hood depends on the level of award that you are receiving. The hood is designed to be worn by attaching a loop on the hood to a button on a shirt/blouse, although it can be pinned instead.
Graduation is a formal event, and we advise that you dress to suit the occasion in clothing which will be manageable and comfortable beneath your robes.
On the Day
What time do I need to be there?
You will need to register before your ceremony, collect your guest tickets and put on your academic robes. All of this is done at the Guildhall, across the road from Bath Abbey.
The Guildhall will open at 9am each day, and registration will close 30 minutes before your ceremony. You can also have official photographs taken by Ede & Ravenscroft.
What happens during the ceremony?
Before the ceremony, while guests and students are taking their seats, live music is played.
The ceremony will begin promptly at the advertised time, and it will not be possible to admit late arrivals.
After welcomes from the Registrar, the academic procession enters Bath Abbey.
The Order of Ceremonies is as follows:
- The ceremony is declared open
- Vice-Chancellor’s address
- Presentation of honorary awards (if applicable)
- Presentation of student awards
- Student valedictory address
- The ceremony is declared closed
For the presentation of your award, stewards will direct you to the side of the stage at the appropriate time; your name will be read out by a member of staff from your department, and you will cross the stage to be congratulated in the centre by the Dean of your School. You then leave the stage on the opposite side, and stewards will direct you back to your seat.
At the end of the ceremony, the academic procession will leave first, followed by graduates.
We expect each ceremony to last about one hour.
Can I film the event?
The use of cameras and video recorders during the ceremony is strictly prohibited (this includes mobile phones) as they distract those taking part and spoil the enjoyment of other guests. The University has arranged for 1st Take to make a professional recording of the ceremony; if you would like to order a copy please complete and return the order form enclosed with your invitation pack, or order online.
You may of course take photographs before and after the ceremony.