We are delighted that you have chosen to join us at Bath Spa University. We hope to offer as much guidance as possible while you prepare for your arrival.

Before you become a Bath Spa student make sure you've:

  • completed online registration
  • opened a bank account
  • made sure your vaccinations are up to date
  • checked your emails
  • made sure your student finance is in place and
  • packed.

What to pack

What’s provided in Bath Spa University halls?

What’s in my bedroom?

All rooms include a bed frame, mattress, curtains, wardrobe, desk, lamp, chair, side table, drawers and a waste bin. For bedrooms which do not have an en-suite bathroom there will also be a sink within the bedroom.

What’s in my bathroom?

In both en-suite and communal bathrooms there will be a shower, toilet, sink, towel rail and a mirror.

What’s in my kitchen?

Within each kitchen there will be an oven, grill, fridge, freezer, kettle, toaster, microwave, cupboards, table, chairs and waste/recycling bins provided. These are for the communal use of 4-10 people.

Bedroom items

Bedding

  • Pillow(s) and duvet
  • Bedding – sheets, pillowcases and duvet covers
  • Underblanket or mattress protector (optional)
  • Warm blanket/ fleece throw (optional)

Extras

  • Alarm clock
  • Coat hangers
  • Photos/ posters to make your room feel homely (must be placed on allocated boards)
  • Drawing pins for notice boards
  • Laundry basket
  • Clothes dryer
  • Stationery and study materials

Kitchen items

  • Crockery – plates, bowls, mugs, cups, glasses
  • Cutlery
  • Cooking utensils – useful items include a tin opener, bottle opener, wooden spoon, chopping board, cheese grater, colander/sieve, baking tray, chopping knives, kitchen scissors and a vegetable peeler
  • Pots and pans
  • Microwaveable dishes
  • Mixing bowls
  • Airtight food containers
  • Foil, cling film, freezer bags
  • Tea towels

General items

  • Towels
  • Cleaning materials – washing up liquid, sponges or brushes, products for cleaning a sink/ en-suite bathroom, duster, polish
  • Washing powder/ fabric softener
  • Toiletries – toothbrush, toothpaste, shower gel, soap, shampoo, conditioner, deodorant, hairbrush, make-up etc.
  • Toilet rolls
  • Iron
  • Basic food provisions to last you until you do your first shop

Things to leave at home

The following items are banned from our halls

  • Deep fat fryers/chip pans
  • Candles and incense sticks
  • Barbeques
  • Electric/paraffin heaters
  • Electrical items that are over a year old that have not been PAT tested. Initial PAT testing will be offered at the start of the academic year

Money matters

How do I pay my fees?

Some students may have to pay some or all of their tuition fees. If you are responsible for any payment of fees we offer a card payment facility to facilitate instalments. Payment options are available when completing the Finance section of the student portal. Please note the payment system that we use only allows one set of card details to be entered.

No charges will be made to any card or bank account until we have calculated what you owe, taking into account payments from the student finance (if applicable (and your application processed to completion)) and 14 days notice will always be given by email prior to any payment being taken.

How do I know what to pay?

The tuition fee pages of the student portal will detail your tuition fee and if you have applied to student finance for tuition fee support, any contribution that you are liable for will be detailed on the these pages. 

If you are a Masters student, your tuition fee will also be detailed. 

If you are a part time Undergraduate student the tuition fee shown will be the maximum fee that you can be charged. When your modules have been selected we will only charge you for those modules for which you have registered. Masters part time students will be charged 50% of the current year full time rate.

What are the instalment dates for fee payment?

Instalment options for Undergraduate and PGCEs are:

  • 1 instalment 14 October 2016 (or as soon after as possible, please see below);

3 instalments payable - suitable for accommodation payments*: 

  • 14 October 2016
  • 9 January 2017
  • 2 May 2017

 6 instalments payable: 

  • 14 October 2016
  • 14 November:2016
  • 14 December 2016
  • 13 January 2017
  • 14 February 2017
  • 14 March 2017

 * Please note that the 3 instalment dates offered are arranged to coincide with maintenance payments. Students who are in BSU halls of residence or who are required to pay studio fees and who are using maintenance payments to help with payment of these fees are advised to select this payment option.

Our ability to take payment of fees is dependant on the fee being raised on the student account. Due to workload pressures at the beginning of the academic year there may be some short delays in raising some tuition or studio fees. In these instances we will be unable to adhere to the 14 October first instalment date as it is our policy to always give 14 days payment notification. We endeavour to have processed all fees by 10 October so the very latest date for first instalments will be 24 October 2016. If you have not applied for a  tuition fee loan we would encourage you to select the 1 or 6 instalment options as tuition fees are expected to be funded by your own means rather than through maintenance payments.

Please note that in the event of late registration, reassessment of fees or unforeseen circumstances, we are unable to extend instalment facilities beyond the final dates specified above. This will mean that the number of instalments available will be reduced in these circumstances.  Our minimum instalment payment is £50 so any personal contribution that is less than £50 will not be offered instalments. If your personal contribution is £200 your payments will be made over 4 consecutive months.

Students following a Full Time Masters (M) level of study are offered an increased number of instalment options and this is due to the prolonged course timetable. Students can select:

1 instalment payable 14 October 2016 (or as soon after as possible, please see above);

10 instalments - payable:

  • 14 October 2016
  • 14 November 2016
  • 14 December 2016
  • 13 January 2017
  • 14 February 2017
  • 14 March 2017
  • 14 April 2017
  • 15 May 2017
  • 14 June 2017
  • 14 July 2017

Please note that in the event of late registration, reassessment of fees or unforeseen circumstances, we are unable to extend instalment facilities beyond the final dates specified above. This will mean that the number of instalments available will be reduced in these circumstances.  Our minimum instalment payment is £50 so any personal contribution that is less than £50 will not be offered instalments. If your personal contribution is £200 your payments will be made over 4 consecutive months.

How do I update my card details provided to BSU?

Card details can be updated directly via the hub:

https://thehub.bathspa.ac.uk/myaccount/ChangeCardDetails

I do not possess a credit or debit card – can I pay using another method?

If it is not possible for you to pay by card we will accept a cheque payment. Due to the increased administration and costs in processing cheque payments, we are only able to accept a cheque if it is for full payment on or before commencement of the course. Cheques should be made payable to Bath Spa University and please quote your full name, course details and student number (if known) on the reverse of the cheque. The address to send cheques is Bath Spa University, Finance Office, Newton Park, Newton St Loe, Bath, BA2 9BN.

If you wish to pay by bank transfer please contact your Account Administrator, as per the contact details above.

Student loan

I have applied for funding from Student Finance but have not yet heard anything from them – what should I do?

Continue with your registration via online Registration. In these circumstances, as we are unable to verify your application we ask that payment of fees is secured in some way and this can be in the form of a future payment.  You will have the option to pay by instalment but we would advise that you take the option to pay in full on 30th November 2016 as this gives student finance or your funding body sufficient time to complete your application and notify us accordingly.

Providing we receive confirmation of your funding by 16th November 2016 your card details will not be actioned for tuition fee payment.

Is my tuition fee loan paid directly to me or to the University?

Your tuition fee loan is paid directly to the University in 3 instalments with 25% being paid in October, 25% in February and the remaining 50% in May.

Student finance pay my fees by instalment, (October, February and May) but you want fees paid in full by March – is that okay?

Yes, this is okay. If student finance are paying for your fees, our system will recognise this and will know that payments are made this way.

Will student finance continue to pay my fees if I withdraw from my course?

This depends on the date that you withdraw from your course. 

For Undergraduate, Postgraduate & PGCE students

  • If you withdraw from your course during the first term (but after the first teaching week) you will be liable to pay 25% of the tuition fee. 
  • If you withdraw from your course during the second term you will be liable to pay 50% of the tuition fee. 
  • If you withdraw from your course during the third term you will be liable for paying 100% of the fee.
  • This policy matches the funding patterns of Student Finance England / Wales / Europe. 
  • If you have taken a fee loan, any credit balance on your account with the University will be reclaimed by the SLC, thus reducing your loan debt.
  • The calculation of refund for students in receipt of US Federal Aid will be in accordance with FFEL regulations.  
  • Please note that if you withdraw from your course during the last term, you will not be eligible for a refund. 

PGR / PMP students

  • MPhil/PhD students will be charged in accordance to any month/part-month studied. Fees will be determined on the basis of course fee divided by length of course in months multiplied by number of full and part months studied.  e.g. A student whose course start date was 1 October and subsequently withdraws on 10 November will be charged for 2 months fees. 
  • Professional Masters Programme part time students studying a 15 credit module will be classified as a 3 month course and the fee is payable in full. A 30 credit module will be classified as a 6 month course and you may be eligible for a 50% refund if you intercalate within 3 months of your registration date.  

Before you make the decision to withdraw from your course, you may want to have a confidential chat with a Welfare adviser, email studentsupport@bathspa.ac.uk. They will make sure you're aware of all your options and implications before making your final decision. 

Please note that you must request to withdraw from your course by writing to the Registrar, this can be done via email to mycourse@bathspa.ac.uk

Need finance or bursary help?

Email is the easiest way to get in touch, email myfinance@bathspa.ac.uk for questions about fees and payments, or bursaries@bathspa.ac.uk for questions about bursaries, scholarships and short-term loans.

We have assigned Account Administrators who manage your account and help with any queries you may have.  All students are provided with a named contact determined alphabetically by student surname:

A - E: Katie Owen Contact Tel: 01225 875817 Email: k.owen@bathspa.ac.uk

G - K: Lorraine Pope Contact Tel: 01225 875562 Email: l.pope@bathspa.ac.uk

L - R: Lynda Wilding Contact Tel: 01225 875731 Email: l.wilding@bathspa.ac.uk

S - Z: Jenny Westlake Contact Tel: 01225 875441 Email: j.westlake@bathspa.ac.uk

Research/PhD students, Tel: Yve on 01225 875688 or email y.babb@bathspa.ac.uk

Bursaries and Scholarships Tel: Alison on 01225 875804 or email a.arnold@bathspa.ac.uk

From 1 September 2016, a member of the Finance Team will be present at the Student Information Desk in Commons building where you may also make any payment in respect of your BSU student account via card. Alternatively, please call your Account Administrator (details above) or email myfinance@bathspa.ac.uk 

If you wish to make a cash payment in person, the Cash Office at Newton Park is located in Main House, MHG07. There is also a Finance Office located in the Bungalow at Sion  Hill campus.

Health and vaccinations

Register with a local doctor

It is important to look after your physical and mental health. We encourage all students to register with a GP surgery when living in Bath. Fairfield Park Health Centre provide a medical service on our Newton Park campus. If you wish to make use of the medical service on Newton Park campus, you can register with Fairfield Park during Registration Weekend.

Meningitis and septicaemia

Young people going to university this autumn are being strongly encouraged to get vaccinated against meningitis and septicaemia (blood poisoning) due to the MenW bug, one of the most aggressive and deadly strains of meningitis. Cases of MenW have been increasing year-on-year, from 22 cases in 2009 to over 200 cases in the past 12 months.

There are a number of strains of the infection and the vaccination gives protection against four of them – MenA, MenC, MenW and MenY. These illnesses can be deadly and survivors are often left with life-changing disabilities.

Young people going on to university or college are particularly at risk of meningitis and septicaemia because they mix with so many other students, some of whom are unknowingly carrying the bacteria.

You can find out more information at: http://www.meningitis.org/

Mumps

There has been a recent increase in mumps amongst students. Please read this important advice on how to protect yourself.

Why are you at risk?

Over the past four years there has been a large outbreak of mumps in young adults across the UK.

Mumps mainly affects older teenagers and young adults in their early twenties, and is mostly found in those further or higher education establishments. Some in this age group may only have received one dose of MMR.

Students of any age who have no history of MMR vaccination should now seek the protection it affords.

Any young person who has not had two doses of MMR vaccine is at risk of contracting, measles, mumps or rubella.

How can you protect yourself?

Students coming to University/ FE colleges should make sure they have had 2 doses of MMR vaccine. If you have not had 2 doses of MMR, please see your GP as soon as possible. Please tell the doctor or nurse if you think you may be pregnant or if you are planning a pregnancy as MMR vaccine is not recommended in pregnancy. You should not be charged for this vaccine.

Tetanus, polio, diphtheria, measles and rubella

We encourage you to ask your GP if you are up to date with these immunisations and get boosters as necessary.

Public Health England (PHE) is reminding teenagers and young people to make sure they are vaccinated against measles after new cases were reported across England.

Teenagers and young people who are unsure if they have been fully vaccinated should check with their GP and make an appointment to ensure they receive the 2 doses of MMR vaccine required.

Measles is extremely infectious and events where people are mixing closely with each other provide the ideal place for the infection to spread. Measles can be more severe in teenagers and adults, with some of the recent cases needing hospital treatment. People are urged to be aware of the symptoms of measles, such as a high fever and rash, and not to attend festivals if they are unwell.

Visit NHS vaccinations website for further information.

Get support

There are a range of support services available at the University. Visit the Student Support webpages to find out more.

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