How to Pay (UK / EU Students)

Methods of payment accepted by Bath Spa University for payment of fees

There are several means to pay your fees. Even if you have a payment plan you can still use other methods, but make sure to pay in the correct month or earlier. All payments are to be made in £ sterling. Students are reminded that it is their responsibility to ensure they have sufficient funds available to cover any agreed payment.

Card Payment

It is Bath Spa University preference that card details are entered on the Bath Spa University Student Portal as part of the registration process. Card details are held on a secure data encrypted server and by submitting card details you have the option to pay by instalment and you give authority for your card to be used in payment for fees due on the student account.

Prior to any payment being taken an email will be sent giving 14 days notification of the payment value, date for payment and a reference number. Should you have any query with the payment, contact details are also supplied. Email notifications are sent to the email address supplied at the time of providing card details and also sent to the student Bath Spa email account.

Cardholders (if other than the student) should note that any failed payment messages are sent to the student only as it is the student who is ultimately responsible for payment. Please note that an administration charge of £10 is levied by the University for any payments which are dishonoured.

Cash Payment

Any payment in cash should be made in person to the Finance Office. Please refer to contact details for location and opening times

Cheque Payment

It is Bath Spa University preference that fees are not paid by cheque. This payment method requires more administration than other payment methods offered. Due to the increased administration in processing cheque payments, we are only able to accept a cheque if it is for full payment on or before commencement of the course.

Cheques should be made payable to Bath Spa University. Please quote your full name, course details and student number (if known) on the reverse of the cheque. The address to send your cheque is: Bath Spa University, Finance Office, Newton Park, Newton St Loe, BA2 9BN.

Please note that an administration charge of £10 is levied by the University for any cheques which are dishonoured.

Sponsor other than Student Loans Company (SLC)

Students who have a sponsor other than Student Finance are required to send written confirmation of their sponsorship with full invoice details to the Finance Office. In the event that the fee-paying body fails to pay, or unduly delays payment, the student becomes liable for the fee due.

If you study at a Partnership College please do not give proof of sponsorship to a tutor or other responsible person at the College and assume that it will reach the Finance Office at Bath Spa University. It is only likely to do so if the person in question has specifically agreed to forward it to us on your behalf or has asked you for proof of sponsorship for this purpose.

Proof of sponsorship should be posted to the Finance Office at Newton Park, or a scanned document may be emailed toincome@bathspa.ac.uk. Alternatively an email from the person who has agreed to the sponsorship will suffice.

Student Support

Applications to the SLC must be made for every year you are in higher education. Applications can be made directly to Student Finance.

Assistance is notified to students by a Financial Notification form, from Student Finance. If a student's financial position is re-assessed by the SLC and the student contribution is reduced as a result, The University will not be able to process any refund due until formal notification of the change is received from the SLC. In the event that the University receives formal notification from the SLC that a re-assessment has increased a student's contribution the University will collect any payment due via card details submitted on the Student Portal or by contacting you to request that a payment is made using an alternative method. Queries regarding any re-assessment should be addressed to Student Finance.

Paying For Your Study

If you are liable to pay any fees, instalment options offered are:

  • 1 instalment 29 October 2013 (or as soon after as possible, please see below);
  • 3 instalments 29 October 2013, 6 January 2014 and 6 May 2014; 
  • 6 instalments payable 29 October 2013, 29 November 2013, 20 December 2013, 29 January 2014, 28 February 2014 and 28 March 2014.

Our ability to take payment of fees is dependant on the fee being raised on the student account. Due to workload pressures at the beginning of the academic year there may be some short delays in raising some tuition or studio fees. In these instances we will be unable to adhere to the 29 October first instalment date as it is our policy to always give 14 days payment notification. We endeavour to have processed all fees by 26 October so the very latest date for first instalments will be 9 November.