DBS checks

We require Disclosure and Barring Service (DBS) clearance checks to be carried out before you’ll be able to join some courses.

You’re required to apply for a DBS Enhanced Check if you’re offered a place on any of the courses listed below.

Your application must be made through Bath Spa University as the DBS (CRB) registered body. If you don’t complete your DBS Enhanced Check application you won’t be allowed to enrol.

In addition to the above, any module, study or voluntary experience that involves working with children and/or vulnerable adults will also require you to apply for a DBS Enhanced Check.

Already hold a DBS Enhanced Check?

We cannot accept a DBS Enhanced Check unless it is registered with the DBS update service. If you’re registered with the update service you’ll be making an annual payment direct to the DBS. If not then your DBS was not registered with them and you’ll need a new one.

Completing your DBS application

A DBS application will be sent to you electronically if you firmly accept our offer, or with our offer letter to you.

We’ll send you details of applying for a DBS Enhanced Check once you have firmly accepted your offer to study with Bath Spa University. If you wish to advise us of any changes to your contact details please email dbs@bathspa.ac.uk including your UCAS personal ID or Bath Spa application number.

Frequently asked questions

What kind of ID do I need to provide?

For a full document list please refer to the following Direct Gov webpage which gives details of the documents required for your DBS application.

How much does a DBS application cost?

An enhanced DBS application currently costs £44 (2018 entry). You’ll be sent an invoice for payment from our finance department.

How long will it take to get my disclosure back once my verified application has been submitted?

It usually takes between one and two weeks, but it can take longer if the details given for the check are incorrect or if several police forces need to be involved in the check.  The time of year can also affect the time it take for checks to be completed. For example, it can take longer during the peak application period in August and September.

Can I monitor my application’s progress?

The progress of your DBS can be checked checked online using the reference number of the DBS application form and your date of birth.

Where will the disclosure be sent?

The disclosure will be posted to the address you state in section b as your current address.

Your DBS enhanced disclosure is a valuable document and it is your responsibility to keep it safe. The University can take no responsibility for disclosures that are lost or not collected from Post Office delivery offices.

Can I get another copy if I have lost my original or it never arrived?

The DBS will only issue reprints if the original disclosure has been lost in the post. If this is the case, please contact them on +44 (0)870 9090811.

Do I need to show anyone my DBS?

You may be asked to bring the original DBS certificate with you to registration or any placements you attend.

Where can I validate my DBS application?

Validation checks for DBS applications can be completed at the Student Information Desk. We're currently open for validation checks between 10am and 3pm, Monday to Friday. We are located at the Newton Park campus, in the Atrium of the Commons building. 

Can I validate my application by post?

Postal validation checks are accepted. Please be aware validated copies documents will not be returned in the post. Validated copies of documentation should be obtained through the Post Office Document Certification Service. Any other validation of documentation is not accepted by Bath Spa University for DBS applications.

Please don't send any original documentation through the post, as the University will not return any documentation submitted for DBS validation nor will the University accept any liability for documentation that is not recorded as received. Incomplete or partial postal validations will not be reviewed. If your validation is incomplete, missing documentation or has incorrect information or documentation provided, you will be required to submit all required documentation again as we will not hold any copies of any previously submitted documentation.

Please send validated copies of documents via recorded delivery to the address below:

Student Information Desk
Bath Spa University
Newton Park
Newton St. Loe

Contact us

If you have any questions about DBS, please contact us via dbs@bathspa.ac.uk and we will be happy to help. 

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