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Coronavirus Advice

Coronavirus – COVID-19

Bath Spa University is carefully monitoring the Novel Coronavirus (COVID-19) situation and is following authorities’ advice based on the latest available information including UK Government – Coronavirus: latest information and advice

Bath Spa University has moved to online provision and is now operating as a ‘virtual university’ until the end of this academic year.

The University understands the pressure this situation will put on students’ academic progression, but is working hard to ensure they will not be disadvantaged.

We all need to be as kind and understanding to others as we can possibly be. We need to be flexible and resilient in a stressful period, and we need to continue with our core work to the best of our ability.

The FAQs below are being updated regularly, so please refer to these if you have any queries.

Support is available

Students can contact our Student Wellbeing Services at any time to discuss concerns by emailing studentwellbeing@bathspa.ac.uk or call 01225 876543.

Staff are encouraged to discuss concerns with their line manager and HR by emailing hrcontact@bathspa.ac.uk

FAQs

What are the symptoms?

A high temperature and a new, continuous cough. You should not leave home if you or anyone in your household has symptoms.

However, even if you don’t have symptoms you should stay alert. This means you must:

  • Stay at home as much as possible
  • Work from home if you can
  • Limit contact with other people
  • Keep your distance if you go out (2 meters apart where possible)
  • Wash your hands regularly
  • Self-isolate if you or anyone in your household has symptoms

What can I do to help stop the spread of the virus?

We can all help control the virus if we all stay alert. This means you must:

  • Stay at home as much as possible
  • Work from home if you can
  • Limit contact with other people
  • Keep your distance if you go out (2 meters apart where possible)
  • Wash your hands regularly
  • Self-isolate if you or anyone in your household has symptoms

What is the University doing about this?

Bath Spa University has moved to online provision and is now operating as a ‘virtual university’ until the end of this academic year.

The University understands the pressure this situation will put on students’ academic progression, but is working hard to ensure they will not be disadvantaged.

Is the University closed?

No, the University has moved to online provision and is now operating as a ‘virtual university’ until the end of this academic year.

What facilities/buildings will remain open?

The Library buildings at Newton Park, Sion Hill and Corsham Court are now closed until further notice. We will continue to provide access to the Library’s extensive range of digital resources and online services to support virtual learning and teaching. You can access these from wherever you are using your Bath Spa username and password. All the digital resources and services are available through the Library webpages and also via the Library tab on Minerva. Our friendly library staff are working remotely to support you on email library@bathspa.ac.uk, and on online chat (24/7). You can book a virtual appointment with a Writing and Learning Centre advisor wlc@bathspa.ac.uk) or with a Subject Librarian library@bathspa.ac.uk

The open access learning spaces in Commons and Main House at Newton Park will remain open. If you are using these spaces, please make sure you remain at least two meters away from anyone else who may be using the space. Facilities at other sites including Corsham Court, Oldfield Park and Culverhay are closed until further notice.

Will graduation ceremonies still go ahead?

We have decided to postpone our graduation ceremonies that were due to be held in July 2020. Please be reassured that we will still be conferring student marks and degrees as normal and so you will still be able to graduate from your degree programme on completion of your credit, it is simply the graduation ceremonies that will be delayed. As soon as we have further information about the plan for the graduation ceremonies, we will share this with you.

Are buses still running?

The University’s intersite bus service is not running.

First Bus have cancelled the U6 service and the U5 service is running a Sunday timetable until further notice. The Sunday timetable can be found on the First website.

Is the Students’ Union still open?

The Students' Union Bar, Kitchen, Shop and Gym are now closed and will remain closed until after the Spring Vacation. With immediate effect, we are cancelling all activities within Clubs and Societies until after the Spring Vacation.

The Students’ Union Advice Centre will remain open to offer free, confidential, independent advice and wellbeing support. Please email su-advice@bathspa.ac.uk if you would like to speak to an adviser.

Can I access the library?

The Library buildings at Newton Park, Sion Hill and Corsham Court are now closed until further notice. We will continue to provide access to the Library’s extensive range of digital resources and online services to support virtual learning and teaching. You can access these from wherever you are using your Bath Spa username and password. All the digital resources and services are available through the Library webpages and also via the Library tab on Minerva. Our friendly library staff are working remotely to support you on email library@bathspa.ac.uk, and on online chat (24/7). You can book a virtual appointment with a Writing and Learning Centre advisor wlc@bathspa.ac.uk) or with a Subject Librarian library@bathspa.ac.uk

I'm worried I might be threatened or abused, what should I do?

We take all allegations of bullying, harassment and discrimination very seriously. Please report the matter to the University via Report and Support.

How long will the University be ‘virtual’?

We are planning for the University to remain ‘virtual’ until the end of this academic year, in case that is what is required. We will regularly review the impact of the outbreak and update the timeframe for being ‘virtual’ as and when decisions are taken.

What wellbeing support can I access?

We are dedicated to supporting our students and staff through this unprecedented situation. We all need to be as kind and understanding to others as we can possibly be. Our excellent Student Wellbeing Services will continue to provide support to all students. Plans are being made to move most support sessions online and also retain a physical presence of staff on campus for those students who live in halls of residence. If you need to access wellbeing services please email studentwellbeing@bathspa.ac.uk

The Medical Service is still available, but all urgent appointments have to be booked by calling the surgery and will then be triaged by the Walk in and Wait Doctor.

Routine appointments are still bookable, but patients will be sent a text the day before advising them not to come to the surgery if they have Coronavirus symptoms. If you are not unwell please consider whether your routine appointment could be dealt with on the telephone and if so don’t come to the appointment and the doctor you are booked in to see will phone you at the appointment time. If you need to be seen face to face and do not have coronavirus symptoms then you can come to the surgery for your appointment.

I’m organising an event or conference to take place on campus, should I cancel?

Events scheduled for the remainder of this academic year should be cancelled. Any events scheduled at a later date should be reviewed on a case by case basis. Please speak to your line manager or email coronavirus@bathspa.ac.uk if you have any queries about this.

Do I still have to pay to park on campus?

Parking charges on our campuses have ceased along with the postcode restrictions applied to students. Staff salary deductions for parking have also stopped and won’t be taken in April Pay.

Is the Oak Tree Nursery closed?

Yes, the nursery is now closed until further notice. We have also taken the decision to not charge nursery fees to staff and students until we reopen. We hope this will help during what is a challenging time. If you have any questions or queries, please contact daynursery@bathspa.ac.uk.

How can I look after my mental health and wellbeing during the Coronavirus outbreak?

You might be worried about coronavirus and how it could affect your life. We have found a number of resources which you may find helpful including how to take care of your mental health and wellbeing if you need to stay at home or avoid other people.

Our Employee Assistance Provider, Lifeworks, has lots of useful articles on looking after health and welfare. A summary of high level issues is provided below:

For more specific advice and guidance, please use their online resources.

Lifeworks login

Please use the following details:

  • User ID: bathspa
  • Password: wellbeing

 

Student FAQs

I'm staying at home as I have symptoms, but live in halls of residence, what should I do?

The most recent Government advice is that all household members must stay at home and not leave your house for 14 days. The 14-day period starts from the day when the first person in your house became ill. Please refer to this government advice on staying at home.

It is likely that people living within a household will infect each other or may already be infected. Staying at home for 14 days will greatly reduce the overall amount of infection the household could pass on to others in the community.

As defined in recent Government publications, university halls of residence, are usually considered households for the purposes of the household self-isolation policy. Meaning, everyone in the household should self-isolate if a resident shows symptoms. Therefore,
depending upon the circumstances, this would normally include those students living in the same cluster of flats or on the same floor who share cooking or washing facilities, or both.

It is imperative therefore that all students who are living in a hall of residence where someone has symptoms of coronavirus (COVID-19), take part in whole household isolation for 14 days based on their likelihood of being infected. In such cases a notice of infection
must be displayed by all those concerned.

I'm staying at home as I have symptoms, but live in shared private accommodation, what should I do?

The most recent Government advice is that all household members must stay at home and not leave your house for 14 days. The 14-day period starts from the day when the first person in your house became ill. Please refer to this government advice on staying at home.

It is likely that people living within a household will infect each other or may already be infected. Staying at home for 14 days will greatly reduce the overall amount of infection the household could pass on to others in the community.

I live on campus or in University halls of residence, can I stay?

Yes, University accommodation will remain open and other buildings and facilities will remain open where possible, although there will be less staff on campus. 

I am staying at home, but how will this affect my studies?

We understand the pressure on your academic progression and you will not be disadvantaged by this situation. We will continue to support and enable you to achieve the best of your potential.

Is the Students' Union still open?

As a result of Government advice, all Students' Union outlets are now closed. However, despite the Students' Union having no physical presence on our campuses at this time, they are still able to support and represent all Bath Spa students. You can contact the Students' Union at bathspasu@bathspa.ac.uk or via social media channels. 

The Students’ Union Advice Centre remains open and offers free, confidential, independent advice and wellbeing support. Please email su-advice@bathspa.ac.uk if you would like to speak to an adviser.

I have returned home and vacated my accommodation - do I still have to pay rent?

If you have left University accommodation and returned home, we will not expect you to continue to pay rent. If you haven’t done so already, please let us know you have vacatedyour accommodation by emailing accommodation@bathspa.ac.uk.  If you live in accommodation owned by other companies or individuals please contact them if you have queries about rent. For Charlton Court and Waterside Court please contact Unite or for Twerton Mill, please contact IQ.

I’m on a teacher training placement as part of my course, what should I do?

Students who are currently on initial teacher training placements should no longer attend their placements. Colleagues in the School of Education are speaking to the Department of Education to get much needed clarity on the official guidance. As soon as we have an update from the Department of Education we will let you know.

How do I access the virtual university?

You should continue to use Minerva and online library resources. Each module in Minerva has been enhanced with a Virtual Classroom, you will find a link for this on the left menu above Unitu. The Virtual Classroom uses Blackboard Collaborate; guidance can be found on their website.

You may also be asked to join in sessions and have 1:1 tutorials with tutors using Google Hangouts Meet. Google has a really simple guide to getting connected that will walk you through how to join a meeting if you haven’t done this before. You may get a link in an email, or in your Google calendar. Don’t share links, you may end up in the wrong tutorial!

If you are not able to attend online for a session let the member of staff know in advance so that they can record the session to enable you to review it later on.

When you're working online adopt the same thinking you would if you were meeting face-to-face (you wouldn’t come to a tutorial in your pjs!). If you're using a webcam, check the background before you go online. Ideally, you should sit in front of a plain wall.

Now the libraries are closed, how do I return my library books?

There is a Blue Book Return Bin located outside of the Newton Park Library. Books may also be returned to the Reception at Green Park. Please note that books will remain on your Library account until staff are able to be back on campus to process them.

Obviously the Government’s instructions must be observed but don’t worry, you can keep your library books until the travel restrictions are lifted and the libraries have re-opened.

Loan periods have been extended to 6 months with unlimited automatic renewals. This means you do not need to return your library books until you have finished with them. All fines, recalls and reservations are suspended, so there will be no charges associated with late return of any items.

If you are a final year student your books will currently have an automatically generated June return date. Obviously we will be flexible about this and we will be in touch soon with options for returning your books.

Will the University reimburse tuition fees as a result of coronavirus/Covid-19?

We are not planning to refund any tuition fee because the University is open, teaching and supporting students virtually. Students can also access the library, careers and support services. We are providing services as promised to students, just in a different way, which accommodates our need to protect their health at this time. We will also take into account any advice from the Office of the Independent Adjudicator (OIA) for higher education. If you have any questions or concerns about this, please raise these with your course tutor in the first instance.

I am experiencing financial difficulties because of the Coronavirus crisis. Is there any help available?

The Bath Spa University Access Fund provides limited discretionary financial support for students who are experiencing financial difficulty and are unable to meet basic or unexpected additional costs from other sources of support.

We have also established the Internet Fund to support you if you require access or an upgrade to your current internet provision in order to enable you to access your virtual learning environment at Bath Spa University. It is open to all students who are unable to fund the above themselves and can evidence this need and their requirements. You can apply for this fund using this online form.

How can I access Adobe or Microsoft apps on my own computer?

As a result of campus closure, student access to Adobe Creative Cloud in labs and classrooms is not available. Adobe has provided temporary at-home access for impacted students so you can continue to work remotely. This temporary at-home access is available until May 31, 2020.

Details of how to access Adobe Creative Cloud are on Apollo and on Minerva under My Announcements / Adobe Creative Cloud Access for Students

As a student at Bath Spa University, you are entitled to access Microsoft Office 365 via the Microsoft Student Advantage subscription for the duration of your time at Bath Spa University.

No-Detriment Policy FAQs

Further information can be found on the No-Detriment Policy page.

How do I calculate my Grade Average?

Grade Averages will be calculated for you and sent to your student Bath Spa University email.

For undergraduate students, grade averages will be calculated for those students who achieve 60 credits from Semester 1 of their current level of study. These 60 credits from Semester 1 must be achieved either by the 8th June 2020 coursework deadline or the 10th August 2020 resit assessment coursework deadline at the latest.

UG Example 1

BMA4000-20 62 B

BMA4003-20 56 C

BMA4005-20 65 B

The Grade Average would be: 61.00

UG Example 2

FTV6000-40 57 C

FTV6100-20 63 B

The Grade Average would be: 59.00

For Postgraduate Students grade averages will have been calculated for those students who have already achieved 90 credits from their current level of study.

PGT Example

CW7017-30 60

CW7050-30 63

CW7007-30 59

The Grade Average would be: 60.67

What are my options if I am not provided with a Grade Average and will I be disadvantaged?

For Undergraduate students we are only able to provide a grade average if you have successfully passed 60 credits from Semester 1.

However, in order to meet the needs of all our students, we have devised an enhanced no-detriment approach to support students in this position. If you pass an assessment in Semester 2, or a referred or deferred Semester 1 assessment, but believe that the mark does not reflect your grade profile due to the impact of the current situation, you can choose to undertake the work again in the resit period this academic year. Whichever mark achieved is higher, this is the mark that will be retained.

Further information on how you can notify us that you would like to undertake the work again will be provided nearer the time.

What if I failed an assessment from Semester 1 but now want to submit it as a resit - will my second attempt be capped (referred) or uncapped (deferred)?

Your module will remain capped (referred) as this result was obtained outside of the affected period.

What if I choose to intercalate (take a break) from my studies now?

Students who would rather take a break from their studies at this current time with the intention to either return at the start of the 2020/21 academic year or at the start of either Semester 2 or Trimester 2/3 can request to do this. Any requests will be reviewed taking into account registration periods for your course (see FAQ ‘How long is the registration period for my course’) and/or your funding situation to ensure we provide you with the best options for your personal circumstances. Any requests to Intercalate should be sent to mycourse@bathspa.ac.uk.

Students requesting to restart a level or period of study in the next academic year will be required to pay tuition fees, if you are unsure if you are eligible for additional statutory funding please contact studentwellbeing@bathspa.ac.uk for further advice.

How long is the registration period for my course?

  • Undergraduate:
    • Full time - 5 years (6 years with placement year)
    • Part time - 8 years
  • Postgraduate:
    • Full time - 3 years
    • Part time - 5 years
  • One Year top-up:
    • Full time - 2 years
  • Foundation Degree:
    • Full time - 4 years
    • Part time - 6 years
  • Foundation Diploma (foundation year):
    • Full time - 3 years
    • Part time - 4 years.

What if I have mitigating circumstances that aren’t related to Covid-19?

For the remainder of the 2019/20 academic year, we are not requiring students to put in a claim for Mitigating Circumstances, regardless of the reasons for your claim. If you do not feel 'fit' to submit your Semester 2 or Trimester 2/3 work at this current time, another opportunity will be provided to you during the Summer resit period to submit the work without penalty i.e. your resit attempt will not be capped at 40% (undergraduates) or 50% (postgraduates).

If students do however have circumstances with which they feel that they need support and guidance, please contact Student Wellbeing Services at studentwellbeing@bathspa.ac.uk.

I am a PGCE/PGDE student or a student who has a professional body requirement as part of my course - how will the No-Detriment policy affect me?

For PGCE/PGDE students we are currently waiting for guidance about the award of Qualified Teacher Status (QTS) from the DfE. As soon as we receive this, all PGCE/PGDE students will be contacted.

For students where their course includes accreditation from a professional body, we are currently waiting for further guidance from the relevant professional body. As soon as we receive this, all students affected by this will be contacted.

Will my lowest graded module still be removed from my profile?

Yes. However, as we do not yet know which of your modules will have the lowest grade, for any student where we are able to calculate a Grade Average, we will still be using the marks from modules that have been ratified in your current level of study.

When an overall award is made, the standard process for awarding (using the best 100 credits at levels 5 and 6) will take place. Once this has been calculated there will then be an additional check to confirm that this is not lower than your Grade average.

I had approved Mitigating Circumstances in place for my current level during Semester 1 - how does the No Detriment Policy affect me?

You had not completed enough of your assessments for the university to calculate a grade average for you in March 2020.

However, for undergraduate students, provided you successfully pass 60 credits of Semester 1 by the September 2020 Assessment Board, a grade average can be calculated for you.

I studied on an Erasmus placement during Semester One - how does the No Detriment Policy apply to me?

As students who studied on an Erasmus placement you will have only achieved credit rather than grades for your semester one studies, therefore without grades we are unable to provide you with a grade average.

We are governed by our academic framework which states that final award classification can only be made from marks obtained at Bath Spa University and it is for this reason that students returning from an Erasmus placement receive only credit from their awarding University rather than grades. However, you will still be covered by the policy in other ways:

  • If you are unable to complete a piece of work during the remainder of your level or think a mark has been impacted by the current situation, you can choose to undertake (or retake) the work in the resit period. Whichever mark is higher will be retained.
  • If you fail an assessment, you will then need to undertake the work again in the resit period, but the mark will not be capped.

When will my Graduation ceremony take place?

No decision has been made yet on when ceremonies that were due to take place in July 2020 will be rescheduled to. This is still being considered and any decision is unlikely to take place until after the current situation has stabilised. However, Graduation ceremonies will definitely not take place before October 2020. For students that were due to attend a Graduation Ceremony in July 2020 it is our intention to ensure that wherever possible cohorts of students will be able to graduate together.

For students who are due to complete their studies at the end of the 2019/20 academic year, please be reassured that on successful completion of your course you will still be able to graduate and will receive a degree certificate and transcript. It is only the Graduation Ceremony that has been postponed.

What if I have failed to pass an assessment following the 8th June/10th August 2020 deadline - do I need to complete a new piece of work?

If you have failed to pass a piece of assessment work and need to resubmit it for either the 8th June or 10th August 2020 deadlines, then wherever possible students should try to improve their existing assessment by incorporating already submitted material, rather than starting a completely new assignment. 

If you are still unsure of how you should complete your reassessment please contact your module leader to discuss. 

How will the Grade Average be used to calculate my final classification?

At the end of your degree, we will calculate your degree award mark and classification as normal (this includes still being able to drop your lowest 20 credit module mark), using the rules explained in the Undergraduate Academic Framework (.pdf) / Taught Postgraduate Framework (.pdf). We will also calculate your degree award mark using your grade average. The higher of the two will stand.

Your degree award mark and individual module marks will not be changed on your academic transcript but a statement will be added to the transcript referencing the No-Detriment Policy.

Examples

If you are currently an Undergraduate level 5 student:

Your degree award mark uses 30% of the averaged highest 100 credits level 5, and 70% of the averaged highest 100 credits at level 6.

If in 2019/20, your level 5 module results were as follows:

  • Semester 1:
    • GCO5000-40: 71 A
    • GCO5001-20: 68 B
  • Semester 2:
    • GCO5001-20: 60 B
    • GCO5002-20: 60 B
    • GCO5003-20: 58 C

Your Level 5 Grade Average would be 70.00

Your Level 5 Actual Year Average would be 66.00

Hypothetically, if, upon completion of Level 6, you achieve an Actual Year Average of 70%, then using the 30/70 ratio between level 5/6, this would give you an actual degree mark across levels 5 and 6 of 68.80%.

However, if we calculate your award using your Grade Average from level 5 instead of your Actual Year Average in level 5, you would obtain an overall degree mark of 70.00.

Therefore, using your grade average safety net, you would be given a 1st as your award classification.

If you are currently an Undergraduate level 6 student:

Your degree award mark uses 30% of the averaged highest 100 credits level 5, and 70% of the averaged highest 100 credits at level 6.

If your level 6 module results were as follows:

  • Semester 1:
    • FTV6000-40: 52 C
    • FTV6002-20: 46 D
  • Semester 2:
    • FTV6001-20: 48 D
    • FTV6003-20: 45 D
    • FTV6101-20: 43 D


Your Level 6 Grade Average would be 50.00

Your Level 6 Actual Average would be 48.60.

Hypothetically, if you had achieved an average of 52.00 across your highest 100 credits at level 5 then, using the 30/70 ratio between level 5/6, this would give you an actual degree mark of 49.62.

However, if we calculate your award using your Grade Average instead of your Actual Year Average, you would obtain an overall degree mark of 50.60.

Therefore, using your grade average safety net, you would be given a 2.2 as your award classification.

If you are currently a Postgraduate student:

Your degree is calculated from an average of all your modules.

If your module results were as follows:

  • Previous years/trimesters:
    • PS7004-30: 69
    • PS7007-30: 75
    • PS7003-30: 68
  • Trimesters 2 &3 of 2019/20:
    • PS7006-30: 67
    • PS7010-60: 66

Grade Average for First 90 Credits of your Course would be 70.67

Actual Course Average would be 68.50.

Therefore, using your grade average safety net, you would be given a Distinction as your award classification.

 

Staff FAQs

What medical evidence do I need to provide if I am off work sick?

Exceptionally, during the coronavirus outbreak, if you're absent for more than 7 days with sickness, the University will allow you to self-certify your absence, without the need to
provide medical evidence in the form of a fit note.

We would ask that you maintain regular contact with your line manager, explaining the medical advice that you have sought and followed and your anticipated return to work date.

If my child's school or nursery is closed and I can't work, what should I do?

We would encourage you to be as flexible as possible during these unprecedented times and our assumption is that it will be possible to manage both work and parenting. There will be no detriment to your pay under these circumstances. We encourage line managers to focus on the outcome of work, rather than focusing on working hours.

As a line manager how can I best support my team whilst they are working remotely?

Guidance and best practice is available here and there is also a tab on the Working from Home page for all staff.

How do I access my payslip whilst working remotely?

You can access your payslip by logging onto MyHR and following the link on the navigation bar to Pay and Benefits. There is detailed guidance on Sulis here with training and guides on all people related processes accessed via MyHR and for line managers, MyTeam.

I have an underlying health condition and am due to be part of the scaled down staffing resource still working on campus?

Please discuss this with your line manager to consider the need for reasonable adjustments to your role or working practices. Check information for specific vulnerable groups who need to take extra measures.

How can I support students?

We know that many staff may be approached by students with concerns about coronavirus. If a student raises a concern please ask them to follow the advice on this page. Students can also contact Student Wellbeing Services at any time to discuss concerns by emailing studentwellbeing@bathspa.ac.uk or calling 01225 876543.

I have a new member of staff starting shortly,what should I do?

If a start date has already been agreed and an offer of employment has been accepted either verbally, or in writing, the University already has a contractual obligation and cannot simply delay the start date for a new starter. Their line manager should contact them as soon as possible to discuss ways in which their induction programme can take place on line and establish a method of regular contact and discuss provision of necessary equipment.

I have interviews planned for vacant posts within my team in the next few weeks. Should these go ahead?

Shortlisting for vacancies should continue where possible and if you are able to conduct interviews virtually, we would encourage you to do so. Where this is not possible interviews will need to be rearranged. Recruiting line managers should contact the HR department to discuss and confirm arrangements.

What should I do about my annual leave?

It is important for employee wellbeing that staff take annual leave, and especially so at this time. Therefore we will not be making any changes to the number of days that staff can carry forward to the following holiday year. We ask that staff still take their annual leave unless they are sick.

How do I record staff absence?

If a member of your team is sick with suspected coronavirus symptoms, you should record their sickness absence in the usual way on MyTeam. The absence reasons have been updated to include these symptoms.

Given that we will be working as a virtual university, we will not require additional reporting of staff that are working from home. This includes those staff unable to work due to caring responsibilities or those unable to work due to the nature of their role whilst we are a virtual university. We expect line managers to remain in contact with all staff.

Where can I find additional guidance on working from home?

Please see the ‘Working from home – guidance’ with information from IT on how to access your work securely, guidance from Health and Safety to ensure staff work from home safely and information for how to manage your work and keep in touch with your teams. Additional support for working from home can be found here.

Can I use my own device whilst working from home?

Learning And Teaching Activity

You can use your own device on trusted Wi-Fi/Broadband/3G/4G without VPN connection for Learning and Teaching purposes to access Minerva (Blackboard, Turnitin, Collaborate) and G Suite (Email, Calendar, Drive, Hangouts) as long as you can ensure the following:

  • You must not access Personally sensitive information about others
  • You must not access or download “Red” data - as defined below.
  • You must use a trusted internet connection, such as your home broadband/wifi or a 3G / 4G hotspot
  • You must “Check for Updates”, run a “Windows Update” and install all known patches.
  • You must have an up-to-date anti-virus / anti-malware installed and updated regularly
  • Where possible, you should use a personal firewall on your device
  • If you temporarily download any work related documents on your own device, you must delete it after you have finished.

For all other activity, you will need a device managed by IT Services.

“Red” data is defined as: data that if disclosed or inappropriately interpreted or changed would cause harm, or if destroyed would cause disruption. The most sensitive and valuable typically includes: assets with any Special Categories of Personal Data; any automated profiling characteristics or decision making or tracking of behaviour; any card or other payment details; any child subjects; any direct marketing; any security system details; any complaints or highly controversial or offensive content; any urgently required or safety critical information.

I am an Associate Lecturer, will I get paid if my planned lectures are cancelled as a result of moving to a virtual university?

If you are able to deliver your lecture remotely, you will be paid at your normal contract rate for the hours that you worked, which includes a multiplier (paid at the rate of time and a half) for all teaching related activities such as planning, feedback, marking, assessment and course administration. If your lecture is cancelled and therefore there is no delivery you will be paid at the standard rate for the hours cancelled.

How do I access the virtual university?

You should continue to use Minerva and online library resources. Each module in Minerva has been enhanced with a Virtual Classroom; you will find a link for this on the left menu above Unitu. The Virtual Classroom uses Blackboard Collaborate; guidance can be found on their website.

You may wish to create sessions and have 1:1 tutorials with students using Google Hangouts Meet. Google has a really simple guide to getting connected that will walk you through how to join a meeting if you haven’t done this before. You may send students a link in an email, or use your Google calendar. Remember to create separate links for each 1:1 tutorial.

Students may not able to attend online sessions for personal or technical reasons. Collaborate and Google Meet allow you to record these so ythat ou can release them through Minerva. Do not create public links or email recordings.

If you need further support check the guidance on Sulis or email virtual-uni-help@bathspa.ac.uk

Applicant FAQs

Due to some language test centres being affected by Coronavirus, I am having difficulties booking IELTS and other tests what should I do?

Our Admissions team is keen to offer help and advice. If you have any concerns about meeting our English language requirements, please contact us by email: admissions@bathspa.ac.uk.

Has my Applicant Visit Day (AVD) been cancelled?

Due to current concerns regarding COVID-19 and attendance at large events and gatherings, we have taken the decision not to proceed with applicant visits scheduled for March and April. We know you'll understand why have done this and we apologise for any inconvenience this may cause you.

We remain absolutely committed to supporting your decision-making as you select a University, and are currently exploring the ways in which we can offer you alternative opportunities to find out about us. Thank you for bearing with us while we find ways to continue to offer you the chance to find out everything you need to know about us.

If you have any further queries or concerns about any of this information or our plans for your digital visit, please get in touch: opendays@bathspa.ac.uk

I've been invited to an audition/interview that will be held at a Bath Spa University Campus. Is it still going ahead?

The University has taken the decision to cancel all events involving external visitors until the end of April. This includes all interviews and auditions for undergraduate, postgraduate and teacher training applications. An email has been sent to all affected applicants. If this situation changes, applicants will be contacted again and information posted on this page.

As my audition/interview has been cancelled, are there any alternative arrangements?

The Admissions team is putting in place a range of alternative options for applicant selection. These will include interviews via Skype or telephone, or asking applicants to provide a digital portfolio for academic staff to assess. Applicants will not be disadvantaged in any way if their interview/audition has been cancelled and admissions officers will be in touch in the next couple of days.

How do I contact the admissions team if I have any questions?

The admissions team is working remotely from the University. The telephone enquiry line is not currently being answered, so all questions should be sent by email to admissions@bathspa.ac.uk. This inbox is being monitored from 8am to 5pm each working day.

Now that schools are to be closed and summer exams cancelled, how will I achieve the qualifications I need to take up my studies at University in September 2020?

It was announced by the Government late on 18 March that schools, for most pupils, will close in the UK from Friday 20 March. It was also announced that summer examinations including GCSEs, AS and A levels will be cancelled.

The Department for Education (DfE) has now announced further details on the examination replacement arrangements. The DfE stated:

“The exam regulator, Ofqual, and exam boards will work with teachers to provide grades to students whose exams have been cancelled this summer, following our actions to slow the spread of coronavirus. The Government’s priority is now to ensure affected students can move on as planned to the next stage of their lives, including going into employment, starting university, college or sixth form courses, or an apprenticeship in the autumn.

“This means ensuring GCSE, A and AS level students are awarded a grade which fairly reflects the work that they have put in. There will also be an option to sit an exam early in the next academic year for students who wish to. Ofqual will develop and set out a process that will provide a calculated grade to each student which reflects their performance as fairly as possible, and will work with the exam boards to ensure this is consistently applied for all students. The exam boards will be asking teachers, who know their students well, to submit their judgement about the grade that they believe the student would have received if exams had gone ahead.

“To produce this, teachers will take into account a range of evidence and data including performance on mock exams and non-exam assessment – clear guidance on how to do this fairly and robustly will be provided to schools and colleges. The exam boards will then combine this information with other relevant data, including prior attainment, and use this information to produce a calculated grade for each student, which will be a best assessment of the work they have put in.”

What if I am studying for qualifications other than A levels or GCSEs?

There is a wide range of different vocational and technical qualifications as well as other academic qualifications for which students were expecting to sit exams this summer. These are offered by a large number of awarding organisations, and have differing assessment approaches. The DfE is encouraging these organisations to show the maximum possible flexibility and pragmatism to ensure students are not disadvantaged. The exam regulator, Ofqual, is working urgently with the sector to explore options and we will work with them to provide more details shortly.

How will the coronavirus outbreak affect my application to Bath Spa University?

The majority of applications for September 2020 entry have already been processed by the Admissions Team and they are working hard to process the remaining applications. However, as interviews / auditions have been cancelled, and it will take some time to put alternative arrangements in place, there could be a short delay due to the situation and that the admissions team is working remotely. The admissions team has already started the process of contacting all affected applicants to put alternative arrangements in place.

I hold a conditional offer from Bath Spa University and the closure of my school may severely disrupt my academic performance. Will the University make adjustments for this? How will I be confirmed?

The Government has offered assurances that students will receive their qualifications and grades to allow them to make progress in their lives. The Depart for Education has presented plans for how qualifications and grades will be awarded. For full details, please visit their page – Further details on exams and grades announced

I hold an unconditional offer from Bath Spa University. As examinations have been cancelled, is my place still secure?

An unconditional offer means that your place at Bath Spa is secure whether you achieve your qualifications or not. If you firmly accept your offer, then your place at Bath Spa is secure. However, the public health situation is fast moving and circumstances may enforce changes on universities that are currently unforeseen. Updates and information will appear on these pages as and when we have it.

Is the current start date for September going to be delayed?

The situation is fast moving and it is too early to say for sure whether the start of the next academic year will be delayed. However, the Government has issued assurances that qualifications and grades will be awarded in good time to allow the standard admissions timings to take place. The aim is to have grades to students before the end of July.

What if I am not happy with the grades I am given?

Teachers will take into account a range of evidence and data, including performance on mock exams and non-exam assessment, to fairly arrive at a grade. The exam boards will then combine this information with other relevant data, including prior attainment, to produce a calculated grade for each student, which will be the best assessment of the work they have put in.

It is recognised that some students may nevertheless feel disappointed that they haven’t been able to sit their exams. If they do not believe the correct process has been followed in their case they will be able to appeal on that basis. In addition, if they do not feel their calculated grade reflects their performance, they will have the opportunity to sit an exam at the earliest reasonable opportunity, once schools are open again. Students will also have the option to sit their exams in summer 2021.

I am an international applicant. Will the situation affect whether I can join the course or not?

At the current time, many countries have travel restrictions in place and many schools, colleges, universities and English Language testing centres are closed. Bath Spa University recognises the disruption this is having. It is too early to tell what the long term impact will be, and each country will have a unique set of circumstances. The situation is fast moving and we will be in contact with applicants as and when we have further information. We will do all we can to be flexible and extend deadlines documentation where appropriate.

My international offer includes a condition to achieve a IELTS score, but the test centres are closed, what should I do?

Bath Spa University is aware that many English language test centres are closed around the world and we acknowledge that this will have an impact on some learners’ ability to demonstrate their English language ability. Please be assured that International Admissions will be as flexible as we can with deadlines and with assessing English language levels. We accept a variety of English language tests and more information can be found on our English Language Requirements page.

Where can I find more information about starting in September?

Please read our applicant FAQs to find more information about starting at Bath Spa in September, whether you're a prospective undergraduate, postgraduate or PGCE student.

Stay alert

We can all help control the virus if we all stay alert. This means you must:

  • Stay at home as much as possible
  • Work from home if you can
  • Limit contact with other people
  • Keep your distance if you go out (2 meters apart where possible)
  • Wash your hands regularly
  • Self-isolate if you or anyone in your household has symptoms

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