Request a scan

Request a scan

Do you need a digital scan from our print collections?

Scan and Send’ is our new service, that allows students to request scanned extracts from our physical book and journal collections, for their own private study and non-commercial research (subject to copyright restrictions).

The service previously known as CLA scanning has been renamed as ‘Scan and Share’. Both the process and the conditions of the University’s CLA (Copyright Licensing Agency) licence remain the same. For any extracts uploaded to Minerva for teaching and learning purposes, academic staff must use this service. 

Please use the forms below to submit a request for the relevant service. For more information, please see the FAQs.

What can I request?

You can request a scan from any physical book or journal we hold in the library. However, if the book is currently on loan to another user your 'Scan and Send' request will take longer to process. Please check the availability of the item in the library catalogue before making a request.

If we do not hold a copy of the book, you can request a purchase.

Alternatively, if you cannot find the book you require on the library catalogue we recommend that you speak to your Subject Librarian to discuss alternative resources. Their contact details can be found on the Library webpage for your subject area.

How much can I request to scan?

Works can only be copied up to specified extent limits:

  • 5% OR one chapter of a book (whichever is the greater)
  • One article from a journal issue

If you are looking to access a whole book, please search for an e-book version in the library catalogue.

How does the 'Scan and Send' service work?

Students and staff fill out the above form with the details of their 'Scan and Send' request. Library staff check the copyright restrictions and (where possible) produce a scan. The scan will then be sent to the Universtiy email address of the person who made the request, for individual use only.

How do I know which chapter to request?

If you don’t know how to identify the most useful book chapter you need from a book, try using Google Books which often provides a chapter preview.

Can I make multiple requests from the same book or journal?

You can make multiple requests from the same book or journal up to the permitted amount. For example, 2 chapters together constituting 5% of the overall book.

How quickly will I receive my scan?

We aim to produce scans as quickly as possible, but we cannot guarantee a timeframe. There is an option on the form to let us know when you will no longer need the scan.

Can I make a 'Scan and Send' request for teaching?

No, if you require an extract for teaching, the copyright restrictions are different, so please fill out the 'Scan and Share' form instead. For more information about the 'Scan and Share' service please see the FAQ section below.

Who is eligible to make 'Scan and Share' requests?

This service is available for Bath Spa academic staff to request scanned extracts for upload to Minerva teaching modules.

What can I request?

Extracts from in-copyright books and journals, where covered by the CLA licence agreement, and within the CLA’s extent limits (see below).

For further details about the types of material covered by the CLA licence please see the Copyright FAQ.

How much can I request to scan?

Works that are covered by the CLA copyright licence can only be copied up to specified extent limits:

  • 10% OR one chapter of a book (whichever is the greater)
  • One article from a journal issue

The University must own an original copy of the work being copied.

Some works are excluded from the Licence. The CLA provide a search engine that allows you to check whether a particular work is covered.

Some categories of material are excluded from the CLA Licence, including printed music, maps and charts.

A digital course collection should not constitute a work that could be substituted for a published work.

How does the 'Scan and Share' service work?

Academics request an extract to be scanned by filling out the ‘Scan and Share’ form. Library staff check the request against the terms of the University’s CLA Copyright Licence, and (where possible) prepare the scans and supply links for upload.

Can I make multiple requests from the same book or journal?

You can make multiple requests from the same book or journal up to the amount permitted by the CLA licence. For example, 2 chapters together constituting 10% of the overall book.

Where can I find more information about copyright?

Please see the University’s advice about copyright, legal requirements, the types of material covered by the CLA licence, and how to distribute scanned extracts through Minerva, in our Copyright FAQs.

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