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Applying for Accommodation – Bath Spa University

Applying for accommodation 2023/24

Information about how to apply for accommodation with us ahead of the September 2023/24 academic year will be updated on this page in the near future. Please watch this space as we will post the specific dates and deadlines you need to know, once they have been set.

Key dates for you to consider

  • Applications open for eligible students - February 2023
  • Applications close - end of June 2023
  • Offers of accommodation emailed to successful applicants - July 2023

If you any questions please contact us at accommodation@bathspa.ac.uk and we'll be happy to assist you. 

Please read on for further details about the application process. 

Eligibility

Undergraduate students starting their first year of study at Bath Spa are guaranteed an offer of accommodation and are eligible to apply if they meet the following criteria:

  • A first year undergraduate or foundation student at Bath Spa University
  • A full-time applicant
  • Have made Bath Spa their firm choice in UCAS
  • Will be studying at Newton Park campus, Sion Hill campus, Locksbrook Road, or at the City of Bath College (studying a Bath Spa foundation degree).
  • Complete their application prior to the end of June deadline

Foundation students are able to apply for accommodation for both their foundation year and first year of undergraduate study.

Please be aware all offers of accommodation are subject to the student gaining the necessary grades to successfully enrol on their chosen course. Unsuccessful applicants will have their allocated accommodation removed and the room will be re-offered. 

Students applying for accommodation that are joining Bath Spa via their insurance choice, or through clearing, are not guaranteed an offer of a room in our halls of residence. Students who do not apply for accommodation prior to the June deadline cannot be guaranteed an offer as well.

Key points

  • You must declare any disabilities or medical needs when applying - see the Access Requirements section below for more details
  • Only include accommodation options you are prepared to take
  • You’ll be able to change your accommodation options up until our online application system closes
  • It's important that you keep your contact details up to date - please update UCAS with any change in circumstances
  • The email address you register with UCAS should be a personal address, not your school or college email. We contact you via the email you give to UCAS, and school and college email addresses usually shut down when you leave. To make sure you don't miss our time-sensitive emails going to an account you can no longer access, please ensure you have a personal email registered on your UCAS account.
  • Please note that not all accommodation options may be available on the application form due to a number of rooms being pre-allocated for students with access requirements.
  • Accommodation is offered for the full length of contract.
  • No cars or parking is permitted in halls of residence. For more information on Bath's fantastic public transport links, see our Getting Around section

Receiving an offer

How to accept your offer

You'll be sent an offer of accommodation via email from July onward. Please ensure your email on UCAS is up to date and not a school or college email address, as we use the email address you have registered with UCAS for our communications. We begin sending offers throughout July so please don't be alarmed if you don't hear from us on an exact date. 

Information on how to accept your offer will be sent via email, along with any further information required. Please note that this will vary between UNITE students' accommodation (Waterside Court and Charlton Court), iQ Student Accommodation (Twerton Mill), and Bath Spa University managed accommodation (Gardens, Lakeside and Bankside House).

If you've applied and stated your access requirements, please scroll down to the section below for further details about receiving your offer.

Please be aware that all prospective offers and allocations are subject to the student successfully joining Bath Spa University – unsuccessful applicants will have their offer of accommodation rescinded.  

How to reject your offer

If you decide to reject the offer of accommodation, we'll endeavour to make you a second offer. The guaranteed offer of accommodation only applies to the first offer we send to eligible applicants, so a second offer cannot be guaranteed and is subject to availability. 

Applicants opting to join the waiting list cannot be guaranteed an offer. You'll only receive a new offer should an alternative room become available – in the order you joined the waiting list.

Further information

For further details of each accommodation provider’s requirements, please see Accepting Your Offer.

For more information on the entire process, please see our Frequently Asked Questions.

Access requirements and returning students

Please see the options below if you have specific access requirements or you're a student not in your first year of study but interested in living in halls of residence.

Access requirements

You may have specific requirements for your accommodation because of a disability that requires adaptations to a room, or you may need a specific type of room.

If you haven't applied for accommodation stating access requirements before, you'll need to apply through the online accommodation application system when it opens.

To support this application you need to send supporting evidence from your GP or appropriate medical practitioner to studentwellbeing@bathspa.ac.uk. This evidence should give specific information and reasons about the particular type of accommodation you require. Please contact the Student Wellbeing team if you have any questions about this process, or call +44 (0)1225 876543.

For returning students entering their second and/or third year of study with specific access requirements, please contact our team to discuss possible housing options we may be able to provide. You can speak to our team at accommodation@bathspa.ac.uk.

 

Returning students

Returning students in their second year, third year or in postgraduate study are not usually able to stay in halls of residence if they have already lived with us in a previous year. This is because we historically prioritise all of our rooms to first year undergraduate students.

Should we be able to offer any of our rooms to returning students, this page will be updated, including details on how returning students can apply for a room. This is not something we are able to guarantee each year and is dependent on availability within our halls.

If you have any questions about this please speak to our team at accommodation@bathspa.ac.uk.

 

Offers and allocations

2023 timeline

The timeline below is applicable to students who apply for the 2023/24 academic year, beginning September 2023.

  • February 2023 – Applications open for firm choice student applicants.
  • End of June 2023 – Applications close for firm choice student applicants. Firm choice applicants who have stated specific access requirements will be sent offers of accommodation shortly.
  • July 2023 – Firm choice applicants begin receiving offers of accommodation.
  • Late Summer 2023 - Waiting List set to open for late applicants, insurance choice and Clearing applicants, but is subject to room availability.
How allocations work

Firm choice applicants who have disclosed specific access requirements are given priority and are allocated first. This priority status is given to:

  • Applicants with disabilities or access needs (who have provided medical/supporting information to the University and who have been approved) and have submitted a housing application by the deadline.

Please note that rooms are not allocated on a first come, first served basis. The University will try to allocate an applicant their highest ranked accommodation preference wherever possible.

Every effort is made to offer applicants one of their choices of accommodation, although this is not always possible due to high demand for rooms. As a result some applicants may be offered accommodation for which they did not state a preference. Where we receive identical applications for specific room types and locations that exceed our supply, we randomise applicants to determine who is successful in being allocated the room.

Accepting your offer

All offers of accommodation are sent by email. This offer will state the room you've been offered, the price, contract length and steps that you need to take to accept the offer. The process of accepting your offer varies slightly, depending on the accommodation you're offered. To accept the accommodation you'll need to log into our online system using your UCAS ID and date of birth. You'll then be asked to do some or all of the following, depending on your accommodation offer.

Lakeside, Gardens and Bankside House

After logging into the online system and pressing ‘accept your offer’, you'll be directed to a page showing your online License Agreement. You'll need to read this carefully as you're agreeing to the terms and conditions of this legal document. Should you have any questions at this point, it's important that you make contact with us. Once you fully understand and agree to the terms and conditions, you can sign it electronically. To do this, you'll need to enter a pin number which will have been sent to your mobile phone that day. If you don't receive a pin, you can contact our team and we will look at an alternative way to send this to you.

Please note there will be an upfront payment required to secure your allocated room. This prepayment of rent will be taken off your rent instalments. The payment is unlikely to be refunded should students not take their place and enrol with the university.

Once you've completed this, you're all done! There are move-in instructions attached to the offer letter email and we'll look forward to meeting you in September.

Charlton Court and Waterside Court

Charlton Court and Waterside Court are managed by Unite Students. You'll be initially required to complete their booking form and to make an upfront payment that's then taken off your first rent instalment. The completion of your booking form is your acceptance of your room at Waterside Court or Charlton Court. You'll then be directed to complete guarantor information and sign your tenancy agreement. All further correspondence about their process will come directly from Unite Students. You should ensure you fully understand the legal commitment you are making before signing and returning the tenancy agreement. If the booking form is not completed by the date stated, the accommodation offer will be withdrawn by Bath Spa University.

Unite Students staff will be able to answer questions regarding the Assured Shorthold Tenancy Agreement. Please email: bath@unitestudents.com.

Twerton Mill

Twerton Mill is managed by iQ Student Accommodation. You'll be initially required to complete their booking form and to make an upfront payment and then arrange your instalment plan. The completion of your booking form is your acceptance of your room at Twerton Mill. You'll then be directed to complete guarantor information and sign your tenancy agreement. All further correspondence about their process will come directly from iQ. You should ensure you fully understand the legal commitment you are making before signing and returning the tenancy agreement. If the booking form is not completed by the date stated, the accommodation offer will be withdrawn by Bath Spa University.

iQ staff will be able to answer questions regarding the tenancy agreement. Please email: twertonmill@iqstudentaccommodation.com 

Rejecting your offer

Please scroll up to the Receiving an offer section for information about rejecting offers.

Frequently asked questions

Please see our Accommodation FAQs page for further details.

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