Applying for Accommodation

Applying for accommodation for the upcoming year 2020/21

Our waiting list is now open

Insurance choice students, clearing students and applicants who missed out on applying can now apply to live with us:

Access the Waiting List

Insurance and clearing students are guaranteed an offer of accommodation, once an applicant has made Bath Spa their firm choice university. Applicants will be allocated on a first come, first served basis to our remaining rooms.

Please be aware that insurance choice and clearing students must convert their application to a firm choice on UCAS in order to gain access to the application form and then receive a room offer. It can take 48 hours for UCAS to update our records to show that you have made Bath Spa your firm choice. Once our records have been updated you will be able to log in to the waiting list application portal using your UCAS personal ID and date of birth. If you cannot access the portal after 48 hours please email accommodation@bathspa.ac.uk and the team will be able to investigate the issue for you.  

All offers of accommodation are still subject to grades and a successful offer from the University. 

Our phonelines are open and our staff will be available on weekdays between 10am and 4pm to help with enquiries. Please call 01225 87 6777 if you wish to speak to us.

Eligibility

Students are eligible for accommodation if they meet the following criteria:

  • Are entering your first year of study at Bath Spa University
  • Are a full-time applicant
  • Have made Bath Spa their firm choice in UCAS
  • Will be studying at Newton Park campus, Sion Hill campus, Locksbrook Road, or at the City of Bath College (studying a Bath Spa foundation degree).

Foundation students are also able to apply for accommodation for both their foundation year and first year of undergraduate study.

Receiving an offer

How to accept your offer

You'll be sent an offer of accommodation via email the week commencing 14 July 2020. Please ensure your email on UCAS is up to date, as we use the email address you have registered with them for our communications. We begin sending offers from that date so please don't be alarmed if you don't hear from us on that exact date. Due to Covid-19, we are not asking for offers to be signed and completed until 30 August 2020.

Information on how to accept your offer will be sent via email, along with any further information required. Please note that this will vary between UNITE students' accommodation (Waterside Court and Charlton Court), and Bath Spa University managed accommodation (Green Park House, Gardens and Lakeside).

Students who have been offered a room at Charlton Court and Waterside Court will receive correspondence from our Accommodation team with a link to confirm they wish to take the room. A link with all the relevant information concerning the UNITE confirmation process will be sent the week commencing 17 August 2020, which needs to be completed to officially accept the room with UNITE by 30 August 2020.

If you've applied and stated your access requirements, please scroll down to the section below for further details about receiving your offer.

Please be aware that all prospective offers and allocations are subject to the student successfully joining Bath Spa University – unsuccessful applicants will have their offer of accommodation rescinded.  

How to reject your offer

If you decide to reject the offer of accommodation, we'll endeavour to make you a second offer. However, this cannot be guaranteed and is subject to availability. Second offers will only be sent up to 7 August 2020. After that date, applicants still requiring accommodation who have rejected previous offers will be entered onto a waiting list that activates from 13 August 2020.

Applicants opting to join the waiting list cannot be guaranteed another offer. You'll only receive a new offer should an alternative room become available – in the order you joined the waiting list.

Further information

For further details of each accommodation provider’s requirements, please see Accepting Your Offer.

For more information on the entire process, please see our Frequently Asked Questions.

Key points

  • You must declare any disabilities or medical needs when applying - see the Access Requirements section below for more details
  • Only include accommodation options you are prepared to take
  • You’ll be able to change your accommodation options up until our online application system closes
  • It's important that you keep your contact details up to date - please update UCAS with any change in circumstances
  • Please note that not all accommodation options may be available on the application form due to a number of rooms being pre-allocated for students with access requirements or for Direct Lets pre-sold to returning students. The vast majority of our accommodation is reserved for students studying at Bath Spa for the first time
  • Accommodation is offered for the full length of contract, unless you are on an Erasmus or exchange course, in which case the specifics of your contract length will be made clear
  • No cars or parking is permitted in halls of residence. For more information on Bath's fantastic public transport links, see our Getting Around section

Access requirements and returning students

Please see the options below if you have specific access requirements or you're a student not in your first year of study but interested in living in halls of residence.

Access requirements

You may have specific requirements for your accommodation because of a disability that requires adaptations to a room, or you may need a specific type of room.

If you haven't applied for accommodation stating access requirements before, you'll need to apply through the online accommodation application system (scroll up to the application section for details). 

To support this application you need to send supporting evidence from your GP or appropriate medical practitioner to studentwellbeing@bathspa.ac.uk. This evidence should give specific information and reasons about the particular type of accommodation you require. Please contact the Student Wellbeing team if you have any questions about this process, or call +44 (0)1225 876543.

The deadline for accommodation applications is 1 July 2020. 

For returning students, if you have successfully applied for what was once called Priority accommodation within the past two years, you don't need to send any further supporting evidence. Please follow the link below, where you can apply with your specific access requirements for September 2020. Students will be able to apply from 13 February 2020.

Access Requirements and Direct Applications Online Portal

Applications need to be completed by 1 June 2020. Please note that returning students with access requirements are likely to be housed in accommodation with first-year undergraduates, who make up the vast majority of all accommodation.

Returning students

Returning students in their second year, third year or in postgraduate study can apply for a room with us via Direct Applications from 13 February 2020.

We're aiming to offer returning students en-suite rooms at both Waterside Court and Charlton Court, as well as studio rooms at Green Park House. Each location is based in a popular student area in Bath, close to the city centre, and within short travelling distance to all of our four main campuses, but particularly amenable to those studying subjects at the Locksbrook Campus. You can log in and apply via the link below:

Access Requirements and Direct Applications Online Portal

Here are some important things to consider when filling out the application:

  • The Additional Information text box at the end of the application is the important space where you can tell us your preferences.
  • In this box you should include where you would prefer to live. Please write either Waterside CourtCharlton Court or Studio at Green Park House in the box if you have a preference.
  • If you wish to live with a friend or a group of friends, this text box is where you can notify us. All individuals you wish to share a flat with need to be mentioned by their full names. Please note: we must receive an individual application from every person in the group.
  • It is beneficial if friendship groups can aim to submit their applications at the same time, to aid us in grouping you all together.
  • We can't guarantee that friendship groups will be housed together, but filling in the application form correctly will certainly help us try to make this possible. 

Find out more about Waterside Court, Charlton Court and Green Park House, or see the 2020/21 prices for these rooms.

Please be aware these rooms are sold on a first-come, first-served basis. Once they have been all been allocated, we won't have more to offer, but will support students still searching for accommodation ahead of the next academic year.

If you have any questions, please email accommodation@bathspa.ac.uk

Offers and allocations

2020 timeline

The timeline below is applicable to students who have applied for the 2020 academic year, beginning September 2020.

  • 27 February 2020 – Applications open for firm choice student applicants 
  • 1 July 2020 – Applications close for firm choice student applicants
  • 7 July 2020 – Firm choice applicants who have stated specific access requirements are sent offers of accommodation
  • 14 July 2020 – Firm choice applicants begin receiving offers of accommodation
  • 16 July 2020 - Insurance choice, Clearing, and late applicants can apply 

How allocations work

Firm choice applicants who have disclosed specific access requirements are given priority and are allocated first. This priority status is given to:

  • Applicants with disabilities or access needs (who have provided medical/supporting information to the University and who have been approved) and have submitted a housing application by the deadline.
  • Students on the Erasmus Programme or participating in Study Abroad are also reserved rooms in our accommodation.

All other accommodation applications are randomised; please note that rooms are not allocated on a first come, first served basis. The University will try to allocate an applicant their highest ranked accommodation preference wherever possible.

Every effort is made to offer applicants their first choice of accommodation, although this is not always possible due to high demand for rooms. As a result some applicants will be offered one of their other choices or, in some cases, accommodation for which they did not state a preference.

Due to Covid-19 and social distancing measures in 2020/21, consideration has been made for location of study when allocating rooms. Where possible students on the same course may be housed together. In some circumstances (access requirements, returning students) this may not always be possible but every effort will be made to help create effective social distancing across our locations and campuses.

Accepting your offer

All offers of accommodation are sent by email. This offer will state the room you've been offered, the price, contract length and steps that you need to take to accept the offer. The process of accepting your offer varies slightly, depending on the accommodation you're offered. To accept the accommodation you'll need to log into our online system using your UCAS ID and date of birth. You'll then be asked to do some or all of the following, depending on your accommodation offer.

Newton Park and Green Park House

After logging into the online system and pressing ‘accept your offer’, you'll be directed to a page showing your online Licence Agreement. You'll need to read this carefully as you're agreeing to the terms and conditions of this legal document. Should you have any questions at this point, it's important that you make contact with us. Once you fully understand and agree to the terms and conditions, you can sign it electronically. To do this, you'll need to enter a pin number which will have been sent to your mobile phone that morning. If you don't receive a pin, there will be a link on the offer letter that you can follow to alert us to this and we will look at an alternative way to send this to you.

Once you've completed this, you're all done! There are move-in instructions attached to the offer letter email and we'll look forward to meeting you in September.

Charlton and Waterside Court

Charlton and Waterside Court are managed by UNITE. You'll be initially required to complete their booking form and to make an upfront payment that's then taken off your first rent instalment. The completion of your booking form is your acceptance of your room at Waterside Court or Charlton Court. You'll then be directed to complete guarantor information and sign your tenancy agreement. All further correspondence about their process will come directly from UNITE. You should ensure you fully understand the legal commitment you are making before signing and returning the tenancy agreement. If the booking form is not completed by the date stated, the accommodation offer will be withdrawn by Bath Spa University.

UNITE staff will be able to answer questions regarding the Assured Shorthold Tenancy Agreement. Please email: bath@unitestudents.com.

Rejecting your offer

Please scroll up to the Receiving an offer section for information about rejecting offers.

Frequently asked questions

Please see our Accommodation FAQs page for further details.

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